User Guide for Real Estate Professionals
The "Update my Information" link will take you to your personal Contact Management page. Here you will be able to change your Address, Phone Numbers, email address, website, and other contact information.
At the bottom of the page you will see two buttons: "Update" and "Cancel." By clicking "Update" you will save any changes made to your information. Clicking "Cancel" will take you back to your home page without saving any changes.
After clicking on "Add New Site," you will be taken through the new site wizard.
Step One - Enter the Address or Parcel Number of your Available Property.
Step Two - The browser window will display a map showing the exact or approximate location of the address. If it is the correct location, click on the button selecting it as the correct location.
It is possible that the location on the map will not be the exact location of the property. Click on the map to define the location of the property. You can move the map (north, south, east or west) or zoom in/out to find the correct location. Once you have clicked on the correct location click on the button selecting it as the correct location.
Step Three - Select the type of space of your Available Property. Your choices are: Retail, Office, Industrial and Vacant Land
Step Four - You are now in the Available Property Information Sheet. Here, you can list the characteristics of your Available Property. Many entries are optional, but there are four required entries: Minimum Space, Maximum Space, For Sale, and For Lease.
Step Five - After you have entered all of the desired information you can select "Update" or "Cancel." Clicking "Update" will save your information and return you to your home page. Clicking "Cancel" will return you to your home page without saving any information.
Clicking of the Contact City Staff link will open up a new email message in your default email program with the "To:" field will be automatically entered with the e-mail address of the Project Manager who can respond to your comments or questions.
The last link will take you to the web page you are currently viewing.
5. Available Site Administration Table
On your home page, the table under the links is a listing of all the property you have listed. The table displays: Address, Suite, Type, Minimum Size, Maximum Size, Date Added, Availability, and Photo Status.
Table Sort
You can sort the information by any of the fields by simply clicking on the word at the top of the column. For Example, if you wanted to sort your available sites by the date you added the listings, you would click on "Date Added." If you wanted to group listings by type, then you would click on "Type." This would group all your listings by retail, office, industrial, etc.
You have the ability to upload pictures of your available properties. The Photo Status Column will display one of two words: "Photo" or "Add."
Adding a New Photo
If the Photo Status reads "Add" then you can click on the link to add a photo. This will take you to the Add New Photo Administration page. This will be blank with the only the option to upload a new photo.
To upload a new photo you would select "Browse," then navigate to the photo you want to use on your local drive or network drive. Once you have selected the file, select the "Upload Photo" button.
Ideal photo files sizes should range from approximately 50 KB to 400 KB. Do not upload large photo files because it will take users a long time to download them and the image will be distorted. You can reduce the size of the photos in software programs such as Microsoft Photo Editor, Adobe Photoshop or other image manipulation software programs.
Pre-existing Photos
If the Photo Status reads "Photo," it means that you have already uploaded a photo. If you click on the link, it will take you to the "Photo Administration Page." This page will display the current photo and give you the option to delete the existing photo or upload a different one.
To upload a different photo you would select "Browse," then navigate to the photo you want to use on your local computer drive or network drive. Once you have selected the file, select the "Upload Photo" button.
If you want to delete the photo, simply select the "Delete Photo Button" on the bottom of the page.
Additional Documents & Photos
You also have the ability to upload additional photos and documents for your available property. These can be Adobe PDF files, Word Documents, or additional photos. An example of additional documents you might want to upload are a detailed floor plan or brochure for the property in a PDF (Adobe Acrobat) format.
You can upload these documents by selecting the "Add other documents (pdf files, word documents or more images)" link toward the bottom of either of the Photo Administration Pages.
This will open the Additional Files Administration Page. Here you have the option of uploading up to three additional files. You upload the files by clicking on the browse button and locating the file on your local or network drive. You must name the file, which will appear as the link name below the site.s picture. If you do not name the file, your upload will be discarded.
You can also remove these items from the property listing by selecting "Delete File" from this same screen.
The last items you will see on the right hand side of your Available Properties Management Table are two buttons which allow you to either "Edit" or "Delete" your property.
Editing a Site
Perhaps information regarding your available property has changed. Selecting "Edit" from your Available Properties Management Table allows you to reflect those changes in your listing. If the price of the property has increased or decreased; if the property is no longer for lease, but available for sale; or if the space available had changed, you can modify the listing information and then select "Modify" from the bottom of the screen.
As with previous administration pages, if you select cancel, your changes will be discarded and you will be returned to the home page.
Deleting a Site
If your property is no longer available for lease or sale, you do not need to delete it. To identify the property as no longer being available click on the "Edit" button. When you are taken to a new page, one of the selections will read "Available" and listed next to it will be a drop-down menu with "yes" and "no." Simply select "No" and the site will no longer be viewable by the public. If the property becomes available in the future you simply need to select "yes" and modify the information.
If you want to permanently delete a property you can click on the "delete" button. By selecting this button, your property will be deleted from the list of properties. As a safety precaution, should you select delete, you will be taken to an additional prompt asking you to confirm "Yes" or "No" whether you want the site to be deleted.